Frequently asked questions

  • 1 - What is a conference? conferences are regional or international paid registration events, larger and more structured than powwows and aimed at translators and interpreters registered with They are organized by the Conference Coordinator with the help of one or more local organizers. conferences provide opportunities for in-person networking, training, discussions, presentations, professional development and socializing, which are encapsulated in the conference motto conferences–learning, networking and fun!

    View Conferences on video !

  • 2 - What is the difference between regional and international conferences?

    International conferences take place once a year and are larger than regional conferences. Their target audience are all users. As a consequence, international conferences are English-only events.

    Regional conferences are intended primarily for translators who live in a particular area or work in a particular language. Sessions at regional events may be in English or the local language, and some sessions may address themes that are of interest primarily to those in the local area or working in the selected language. While those who neither work in the relevant language nor live in the local area will not be prevented from attending regional events, it is important that the target audience be communicated clearly, so that those who choose to attend anyway will not be disappointed.

  • 3 - Are all conferences conducted in person?

    No, there are also virtual conferences. Virtual conferences are held online and attended by participants all over the world. For more information about virtual conferences please see the related FAQs.

  • 4 - What is a Seminar? Seminars are 'mini conferences'. They are typically one day events, smaller, more local than conferences and usually cheaper. They enable participants to go deeper in a given theme/specialization area. They feature 2 to 5 speakers/trainers maxmimum during the day, allowing more in-depth discussions and presentations. The networking and fun aspect of conferences is still present - Seminars end with a powwow.

    Concretely, on the website, there is no difference between Seminars and Conferences. Seminars work exactly like Conferences do - they are listed on the conferences page, registration happens the same way, they still have a dedicated page each (with a number URL).

  • 5 - Who organizes conferences? conferences are organized by the Conferences Coordinator in conjunction with a local organizer or local contact.

  • 6 - How are conference locations chosen?

    Member concentration, transport infrastructure and accommodation capacities cost are the key factors when choosing conference locations. Therefore, conferences tend to be held in areas with relatively dense populations of members.

    Touristic and cultural interest play also an important role in the choice of a conference location.

  • 7 - What happens at conferences?

    Conferences are usually 2 days events that take place during weekends.

    There may be other events scheduled to coincide with the conference dates, such as training events. These will be advertised on the conference website and charged separately.

  • 8 - Who can go to conferences?

    Anyone who is registered with may attend, regardless of membership status. Both freelancers and companies are welcome. Every attendee has to be registered on the Conference page - as a consequence, if you want to come along with a friend or family who wants to attend the actual conference (sessions, workshops, etc.), you have to create a account for this person. Remember, it's quick, free and easy! You do not need, however, to create an account if the person accompanying you will only attend social events and other frame activities.

  • 9 - Can I bring my family/spouse/partner?

    Yes. However, there may be no child caring facilities at the conference venue. Please check the relevant conference website for more details.
    Users who would like to bring guests to the conference dinner can do so by purchasing a ticket on the relevant conference website.
    There are two different types of guest: those who come to attend the actual conference, and those who just accompany attendees. Please see 3.8 "Who can go to conferences?"

  • 10 - Will I be able to work while attending a conference?

    Some users are concerned about being away from the office and missing out on assignments. Most conference venues offer wireless Internet access, for free or for a small fee. At some conferences, the Internet access is part of the conference package you purchase, but this is not always the case. The relevant conference page provides that kind of information.

  • 11 - Do I get BrowniZ for attending a conference?

    No. There are no BrowniZ for attending a conference but if you leave feedback for sessions you've attended you will receive 20 BrowniZ for every feedback comment.

  • 12 - Will a representative attend? tries to send a representative at all conferences. It can be a Staff member or a moderator. In this case, the moderator has been officially appointed by Staff to represent at the event.

  • 13 - What about accommodation?

    Accommodation is not included in conference fees, except in rare and exceptional cases. In most cases, the main conference venue is a hotel that will accommodate the majority of conference attendees - the organizers may have a deal with the conference hotel, offering hotel rooms for participants at a discounted rate, but that is not always the case.
    Conference attendees will need to make their own booking and payment arrangements with the hotel of their choice.
    In most cases, organizers provide a list of hotels (all prices ranges) near the conference venue, through the conference page and/or the conference forum. In all cases please consult the relevant conference page.

  • 14 - How do I register for a conference?

    Most conferences require payment as the condition to register. Make sure you are logged in to the website and go to the relevant conference page. In the left margin below the conference menu, select the package you wish to purchase and click on 'Buy Now'. This will take you to the payment platform which will guide you through the payment process and offer different payment methods (credit card online through Paypal, wire transfer, Wallet, Moneybookers, Paypal...). Only after reception of the payment will you be officialy registered and your seat booked.

    'Expressing interest' in a conference does not register you. If the prices of the conference you want to attend are not available yet, you can express your interest to help organizers get an idea of the number of potential attendees (for rooms, catering, etc.) and to make sure to be informed when prices and packages are released and payment open.

    Some conferences however enable to pre-register and pay later. This is only for smaller events (workshops or certain seminars) and pre-registering does not bind you. Final payment of the conference seat will be the confirmation.

  • 15 - I'd like to know more about the conference program. What subject areas are covered?

    Most conferences offer a wide variety of sessions on different subjects that are of interest to the majority of participants covering technical subjects, business issues, discussions for specialties (e. g. financial translations) and much more. Some conferences may have a specific theme that the majority of the sessions focus on.

    Please visit the relevant conference Program tab (go to the conference main page > left menu > select "Program")

  • 16 - What kind of sessions can I expect?

    There are four types of sessions: presentations, focus groups, round tables and workshops.

    Presentations are lecture-style talks often followed by a short Q&A session.
    Focus groups are dynamic discussion-based sessions which offer an opportunity to exchange ideas with fellow translators.
    Round tables are panel discussions.
    Workshops are hands-on technical training sessions. To benefit from these sessions, participants usually need access to a laptop.

  • 17 - Who leads the sessions?

    Most sessions are led by fellow ProZians, but there may be external speakers as well.

  • 18 - Do I have to sign up for sessions?

    Signing up for sessions is recommended to give the organizer an idea how many people are interested and to match up rooms and sessions.

  • 19 - How do I sign up for sessions?

    On the Program tab on the conference website, click the Signup link for any session you'd like to attend.

  • 20 - I've signed up for a session, do I have to attend?

    No, but if you've changed your mind, you are encouraged to remove your name from a particular session, particularly if there are a limited number of seats available.

  • 21 - The number of people registered in the session page is higher that the capacity reported for the course. Can I still register? Will I have a place in the session?

    You can register while no indication of "session full" is provided. There is no limit to register for a course but only those with a "registered and paid" status have a place booked and secured in the session. When the number of "registered and paid" participants reaches the planned capacity, registration for the session will be closed.

  • 22 - How much does it cost to go to a conference?

    The conference fee depends on the location and the budget of the conference. There are also travel and accommodation costs as well as food and drinks outside the conference to be budgeted for.

    Site members get a discount on registration fees.

  • 23 - What does the conference fee include?

    The conference fee includes conference attendance. Lunch, dinner and coffee breaks on conference days may or may not be included, depending on the venue. Membership extension is not included in Conference fees.

  • 24 - How do I pay for the conference?

    There are different, conference-specific payment methods:

    - online by credit card, PayPal or Moneybookers
    - transfer into a dedicated account

    For details please check the relevant conference website.

  • 25 - I have registered and paid for a conference. Is there anything special I should bring on the day?

    If you have registered and paid for the conference you will be attending, just be sure to bring your ID when you go. There is no need to present the payment receipt or any other proof of registration or payment.

    Check the sessions you will be attending to make sure you won't need anything in particular. It may be a good idea to bring pen and paper or other means of taking down notes or information.

    If you have business cards, be sure to bring a good number of them with you. Conferences are a great opportunity to network with other professionals and agencies, so be prepared!

  • 26 - I've paid for the conference but can't come. Will I get my money back?

    A cancellation policy applies to every conference. Please read below.

  • 27 - What is the conference cancellation policy?

    Event attendees who cancel their participation no later than 30 days before the planned event date may receive a refund of their registration fees, minus a 20% administrative fee. No refunds will be granted for cancellations beyond that point. In addition, members who are eligible for a refund may transfer the amount of the refund to membership.

    Refunds must be requested by support request.

  • 28 - We are a translation company. What are the benefits for companies attending a conference?

    Attending a conference increases the visibility of an outsourcer and opens up new business opportunities. The direct contact with freelancers on such an occasion can further contribute to the strengthening of outsourcer-freelancer relationships, while investing in professional development for the company and its staff.

    A large choice of sponsorship opportunities are also available for companies wishing to increase their image and branding by supporting a conference.

    For more information, please see what outsourcers think of conferences.

  • 29 - I need an invitation so I can get a visa to attend a conference. What do I have to do?

    A staff member will assist with this and provide a letter of invitation you can present to the relevant embassy/consulate in your country. Please submit a support request, along with following information for the letter:
    - Full name (as shown on your passport):
    - Date of birth:
    - Place of birth:
    - Nationality(ies):
    - Address:
    - Phone number:
    - Exact profession (and credentials, if any):
    - Passport number:
    - Place of issue of the passport:
    - Date of issue of the passport:
    - Date of expiry of the passport:

  • 30 - Is there a reduced conference fee available for students?

    There may be a limited number of student tickets available. For details please check the relevant conference website.

  • 31 - I am unable to attend any conferences. Will sessions be available after the event?

    Some sessions might be recorded and be made available on the video center. Please note that this is not the case for most events yet.
    Certain presentations are downloadable from the conference website if the speakers are willing to share their material with all the website and not only those who attended the conference. Check the relevant conference page for a 'Presentations' link in the left menu

  • 32 - How do I leave feedback for sessions?

    You can only leave feedback for sessions you signed up for in advance.

    To leave feedback, on the conference website go to the Program tab, find the session you wish to leave feedback for and click the Submit Feedback link. This will open a page with a short questionnaire.

  • 33 - I'd be interested in leading a session. How do I go about this?

    Please contact Conference Coordinator via the Speakers Application form or contact the Conference Organizer directly

  • 34 - I'd like to organize some of the social activities around the conference. How do I go about this?

    Please contact the conference organizer via his/her profile.

  • 35 - I'd be interested in helping to organize a conference. How do I go about this?

    Please contact the conference organizer via his/her profile.

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